Check to see if your Gmail account is setup with IMAP enabled.Backup all the data by selecting the main folder and then check the box for including subfolders. A set of dialog boxes will outline the process. In Outlook, click on the File Menu, select Import/Export, then select Export the data to a file (.pst format). If you have chosen to configure the mailbox as an IMAP or POP3 account instead, use the instructions for the respective account type.Note: Recommend to backup Outlook data before doing the following steps. Therefor, you can follow the instructions for the Exchange account as mentioned above. When you are using an or Hotmail mailbox in Outlook, then this is most likely configured as an Exchange account. Change the mail account name on the General tab.Ĭhanging the name of an IMAP account (and mailbox) in Microsoft 365.When you are using an IMAP mailbox in Outlook 2013 or later, you can change it in the Account Settings for that IMAP account: The display name of an IMAP mailbox in Outlook 2010 and previous can be changed in the same way as a POP3 account. Double click on the data file which you want to rename.Ĭhanging the name of a POP3 or other pst-file.File-> Account Settings-> Account Settings….Right click the root of the folder set and choose Properties.Īn alternative method to do this in Outlook 2010 or later is via.
POP3 mailboxes, Personal Folders, Archives and other pst-filesĬhanging the display name of these folder sets can be done quite easily: Step-by-step instructions for this can be found in the guide: Rename Email Accounts and Mailbox Folders. If you really want to change it, you can do so via MFCMAPI. Sadly, this can’t be changed from within Outlook. Exchange mailboxesĮxchange mailboxes are named after the primary mail address of your mailbox. However, even though they all end up showing in your Folder List, when it comes to renaming them, they all are managed differently. When using AutoArchive, the default name of the pst-file that it creates is “Archive”.Īs you can imagine, this can result is quite a mix of naming schemes and longer names that don’t look good in the Folder List.
The default name of a new pst-file also changed over the Outlook versions from “Personal Folders” to “My Outlook Data File”. This wasn’t always the case for all account types in previous Outlook versions. In Outlook 2010 and later, the default name of a mailbox is the email address of the account it belongs to. How can I change the names for my mailboxes and pst-file? Especially since some of my mailboxes only differ in the domain part, I prefer to shorten or otherwise customize these mailbox names.
These names are quite long and thus get truncated unless I widen the Folder Pane. I also have a pst-file that is called “My Outlook Data File”. When I look at my Outlook folder list on the left, I see most of my mailboxes are named after the email addresses that they receive emails for.